Parent Data

We use parent information to let you know if there is anything that you need to be aware of in relation to your child’s education.

We also use your information to contact you about parent evenings or other events held by the school where your child’s education may be discussed with you.

Your contact details are also kept on record in case we need to speak to you in an emergency situation.

Generally, we will collect personal data such as your name, address, telephone numbers and whether you have parental responsibility.
We may also ask whether you are in receipt of certain benefits so that you can apply for pupil premium funding for your child or for free school meals.

We collect and use parents’ information under the UK GDPR article 6 under the following legal bases;

• We have a legal obligation to do so
• The information is necessary in the performance of our public task
• The processing is necessary to protect the vital interest of the child
• For some categories, we will ask for your consent
• For some categories, outside of our core obligations of providing education, we process data on the basis that we have a legitimate interest to do so

Whilst the majority of information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you when we require your consent for the information for which we are asking.

The length of time that we retain information for is set out within our Records Management Policy. Generally speaking, we will retain parental information for the length of time that your child is enrolled at our school unless we are required by law to retain it for longer.

Parent information is rarely shared but, in certain circumstances, we may share your data with;

• Insurers, in relation to insurance claims
• HSE or external organisations where accident reporting or investigation is required
• Other third parties in event of a safeguarding incident
• The police

We only share your information without your consent where the law or our policies allow us to do so.

Under data protection legislation, parents have the right to request access to information about them that we hold. To make a request for your personal information contact Jason Smith, IFtL’s Head of Operations and Data Protection Officer, via DPO@iftl.co.uk

You also have the right:

· to have your personal data rectified, if it is inaccurate or incomplete

· to request the deletion or removal of personal data where there is no compelling reason for its continued processing

· to restrict our processing of your personal data (i.e. permitting its storage but no further processing)

· to object to direct marketing (including profiling) and processing for the purposes of scientific/historical research and statistics

· not to be subject to decisions based purely on automated processing where it produces a legal or similarly significant effect on you

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance by contacting dpo@iftl.co.uk

You can also complain directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/

If you would like to discuss anything in this privacy notice, please contact the Data Protection Officer, Jason Smith at dpo@iftl.co.uk